TD Bank Executive Administrative Assistant II in New York, New York
Executive Administrative Assistant II
About TD Bank, America's Most Convenient Bank®
TD Bank, America's Most Convenient Bank, is one of the 10 largest banks in the U.S., providing more than 8 million customers with a full range of retail, small business and commercial banking products and services at approximately 1,300 convenient locations throughout the Northeast, Mid-Atlantic, Metro D.C., the Carolinas and Florida. In addition, TD Bank and its subsidiaries offer customized private banking and wealth management services through TD Wealth®, and vehicle financing and dealer commercial services through TD Auto Finance. TD Bank is headquartered in Cherry Hill, N.J. To learn more, visit www.tdbank.com. Find TD Bank on Facebook at www.facebook.com/TDBank and on Twitter at www.twitter.com/TDBank_US .
TD Bank, America's Most Convenient Bank, is a member of TD Bank Group and a subsidiary of The Toronto-Dominion Bank of Toronto, Canada, a top 10 financial services company in North America. The Toronto-Dominion Bank trades on the New York and Toronto stock exchanges under the ticker symbol "TD". To learn more, visit www.td.com .
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Prepares, edits, and types a variety of confidential materials, reports, correspondence, and statistical tables
Answers telephone, screens calls, takes messages and receives visitors
Organizes mail and other executive paperwork, forwards to appropriate party and/or responds independently as appropriate calling attention to priorities
Establishes and maintains highly confidential files and records
Manages the office of a Senior Executive and requires comprehensive knowledge of executive operations, policies, practices and personnel
Coordinates and facilitates high-level executive functions with wide latitude for independent judgment
Schedules appointments and coordinates arrangements for meetings, conferences and travel itineraries
Performs a variety of duties to conserve the time of the executive, such as keeping personal business bookkeeping records and other personal business items as directed
Demonstrates a high level of tact and discretion due to the frequency of high level internal and external contacts. Requires a thorough understanding of executive's job and methods of work
Assists with numerous highly confidential functions including merger & acquisition early stage meetings and due diligence document organization
Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records. May participate in other Board activities such as Board website, or preparation of annual meeting documents
Communicates and coordinates with internal departments, community leaders, organizations, shareholders and high-level customers acting as a liaison between the President or Senior Executive in order to resolve issues and concerns and to relieve executive of administrative details
Researches information and assembles and prepares data and special reports, providing analysis and summaries (e.g. SEC research, merger & acquisition or Proxy activity)
Conducts projects as assigned such as coordinating regulatory exams
Analyzes complex information requests and determines appropriate action
- Must be eligible for employment under regulatory standards applicable to the position.
Monday - Friday
The Executive Administrative Assistant II provides highly skilled, diversified, confidential, and administrative support of an executive nature to a senior executive of a Company division, performing complex and technical activities requiring considerable discretion and independent judgment. Works with persons at all levels of the company, as well as external organizations and customers and handles highly confidential materials. Facilitates management details and serves as an intermediary with important delegated administrative functions to relieve executives of administrative responsibilities and details. May supervise various offices administrative and support personnel. Coordinates and facilitates high-level executive functions with wide latitude for independent judgment. Assists with numerous highly confidential functions including merger & acquisition early stage meetings and due diligence document organization. Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records.
At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live in and serve, and creating an environment where every employee has the opportunity to reach their potential.
If you are a candidate with a disability and need an accommodation to complete the application process, email the TD Bank US Workplace Accommodations Program at USWAPTDO@td.com . Include your full name, best way to reach you, and the accommodation needed to assist you with the application process.
EOE/Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity.
Illinois, New York
Chicago, New York
Associate's degree and/or Bachelor's degree or progressive work experience in addition to experience below
5-7 Years of related experience
Exceptional clerical and administrative skills
Knowledge of division organization, terminology and operations
Ability to work independently and within a team
Proven organizational skills, with ability to keep others focused, on task and efficient
Excellent communication skills, both written and verbal with ability to work with all levels of the enterprise
Demonstrated PC skills, including proficiency with spreadsheets, reporting tools and presentation software
1 Vanderbilt Avenue Corporate, Remote Chicago
TD Bank AMCB
Job Category - Primary:
Administrative / Clerical / Support
Administrative / Clerical / Support, Commercial Banking
Administrative / Exec Assistant
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